A. From the Donor:
1. Deed of Donation duly authenticated by the Philippine Embassy or Consulate;
2. Packing list of donated items. If medicines would be included in the shipment, kindly submit the itemized list of drugs and quantity to be donated indicating brand/generic name, dosage forms/strengths, batch/lot number, expiration date of at least one (1) year upon receipt, and name/address of the manufacturer; and
3. Shipping Documents (i.e. bill of lading). The original copy will be needed by the consignee/local counterpart in processing the release of donation.

B. From the Donee/Consignee:
1. Letter to the DOH-BIHC requesting endorsement to the FDA for the issuance of clearance.
2. The letter request should be submitted with the complete list of drugs and quantity to be donated, with the following information: brand/generic name, formulation (with English translation), dosage forms/strengths, batch/lot number, expiration date of at least one (1) year upon receipt, and name/address of the manufacturer.
3. Letter to the NEDA and DOF requesting for the issuance of duty-free clearance for the donation;
4. Duly notarized Deed of Acceptance;
5. Distribution plan for medicines;
6. Current and valid DOH License to Operate, if hospital
7. DSWD License to Operate and Certification of Accreditation, if non-government organization; and
8. FDA Certificate of Product Registration (for medicines)

The donee/consignee in the Philippines may apply for the clearances for the donated items. It is important that the name listed as donee/consignee in the deed of donation must be the same as that appearing in the shipping documents.

We suggest that the shipping of any donation to the Philippines should be withheld unless prior coordination with the donee/consignee has been made, and appropriate endorsements/clearances from government agencies have been secured.